Serves as Project Manager for a limited number of key accounts. The purpose of this position is to facilitate jobs in the execution phase of our Client’s artwork and pre-press process for packaging production. As a key facilitator within the supply chain for packaging artwork issues, you will communicate with design firms, printers, engravers, On-Site Personnel /Sales and Clients to ensure proper printability for packaging. As a key figure within the process, you will help maintain and improve Southern Graphic’s relationship with the Client. Your primary concern will be to coordinate packaging production via job instructions and schedules to complete jobs. Within SGS, you will effectively communicate specifications for each piece of packaging artwork on your brands by utilizing our order entry system as well as being a resource for production departments when issues or questions arise. The Project Manager is the primary resource to the On-Site Personnel and Sales, and the key point of contact to the Production Department at SGS. PM must be able to adapt and create a plan when colleagues are absent.
Essential Responsibilities, Accountabilities & Results
Label Owner Role in Label D
Initiates label copy report (LCR) in Label D
Routes LCR to Label Authors for inputs
Uploads LCR to DAM once approved
Fields questions when copy is questioned
Re-uploads copy that is inaccurate
Registers all new Dev. X users.
Trains all approvers in Label D process.
Attends weekly status meetings with Label D/Devex Champion, via conf. call.
Provides monthly updates - # of label specs initiated, # of labels re-worked.
Enters all new projects to the GAT (graphics activation timetable)
Project Manages the following portions of the GAT, including ‘shading’ to indicate task completion
New Label Spec
Status Updates/Action Required
Start Label D
Label D Complete
LCR uploaded to DAM
‘Drives’ the data entry of the spreadsheet at the GAT meeting
Graphics Assistant Role in MAM and Pre-Press
Building project in DAM off of GAT
Creates project, assigns members (per sku)
Creates copy upload task (per sku)
Receives copy uploaded notification (per sku)
Kicks off mechanical request with local design agency (per sku)
Receives mechanical uploaded notification in DAM (per sku)
Creates approver distribution list in DAM (per sku)
Send out notification for approvers to approve (per sku)
Receives, tracks and chases down 9 approve/reject/comments notifications in DAM – PER SKU
TAG Product Development
Alerts Label Authors and Design Manager when artwork has been rejected (creates new LCR, upload task, new mechanical request, reenters all approvers etc.) per SKU
Tracks incorrect copy that is being updated on mechanical, but not uploaded into DAM documents yet
Project Manages portions of the GAT that include:
DAM approvals Complete
Sends out reminder emails to late approvers in DAM (manual process by SKU to see who is late, no easy reporting)
Sends out ‘release for separations’ notification to separator
Status meeting from prior to bi-weekly GAT
GAT meeting attendance
GAT meeting note taker (Package Design Manager sends out the notes after the meeting based on his/her notes, and info added to the
Communicates and supervises copy changes with local design agency.
Coordinates pre-production meetings to ensure print quality.
Creates Art Release and notifications to inform broader cross functional team on artwork status.
Package Design support
Design input on package bursts, claims, new flags.
Liaison with package design agency on changes and direction for design concepts when needed.
Reviews digital retouching on photography for any changes and color accuracy.
Line extends existing designs to new SKU’s or new club channel projects.
Attends brand status meetings for visibility and as back up and support to Package Design Manager.
Develops design management skills to take on more complex package design projects.
Skillsets required: Excel!
Some familiarity with pre-press and graphic design programs (not hands on but knowledge of the workflow).
Educational & Experience Minimum Requirements
This position requires the following knowledge and skills:
3-5 years of experience working in field related to graphic design and/or production to pre-press experience a plus. (i.e. project management/or trafficking art work role not an actual designer.)
Bachelor’s degree preferred.
Knowledge of digital workflow process helpful.
Must be PC savvy, and have solid knowledge of all major PC software including Excel, Microsoft Office, Outlook, as well as web-based systems/asset management systems.
Strong interpersonal and communication skills both written and verbal are essential.
Great organizational skills and attention to details are essential.
Versed in data-entry and proofreading.
Must have project management skills: be a self-starter and able to manage projects - multi-task, set priorities, meet tight deadlines, be able
to shift priorities as the business dictates.
Has to be a team player, have sense of urgency and capable of working under pressure.
Has to have ability to manage project flow and ensure that cross-functional teams adhere to established deadlines.
Must have ability to perform with speed and accuracy in a fast-paced environment.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The following physical requirements are commonly performed in this job. There are times, on occasion, when the employee may be asked or expected to perform duties with physical requirements that are different from those listed here. It is the employee’s duty to notify the management of any physical limitations or inability to perform a certain task.
Regularly required to sit; use hands to finger, handle, or feel and talk or hear.
Frequently required to stand; walk and reach with hands and arms.
Occasionally lift and/or move up to 10 pounds.
Vision, color vision and ability to adjust focus.