Position Title: Accounts Payable Specialist
Location: Minneapolis, MN
Reports to: Accounting Supervisor
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Perforce Software is looking for an Accounts Payable Specialist who will primarily be responsible for all accounts payable and expense report processing and will ensure that all invoices and payments are entered and transacted on a timely basis. This role will also assist with other monthly close duties which include identifying accruals needed after the AP sub-ledger is closed.
Responsible for vouchering domestic and international transactions into the AP sub-ledger and ensuring proper company, department, and general ledger coding.
Circulate invoices for approval in accordance with the Company's purchase authorization matrix and investigate, communicate and follow-up with internal departments to resolve invoice related issues.
Prepare and review weekly check runs, wires, ACH’s and ensure timely payments to vendors.
Ensure timely posting of cash payments to the general ledger.
Review vendor statements and work directly with vendors to resolve discrepancies.
Respond to vendor calls and e-mails in a timely manner.
Maintain vendor files and collect required vendor W-9 forms for proper vendor set up.
Process and audit employee expense reports for reimbursement in accordance with the Company's Travel and Expense Policy.
Support month-end close (including preparation of AP accruals and reconciliations).
Assists with year-end financial audits and 1099 preparation.
Analyzes current processes for AP best practice and make recommendations for process improvements.
Assist with various other ad hoc projects.
Required Education, Experience and Skills
2-4 years of accounts payable experience.
Associate’s degree in Accounting preferred
Working knowledge of the procure-to-pay workflow.
Operational experience with a major accounting system such as NetSuite, Oracle, SAP, Microsoft Dynamics, etc.
Experience with one or more expense reporting systems.
Experience working in an online banking environment.
Experience with international (Canada, Europe) subsidiaries
Strong understanding of how the general ledger and sub-ledger works and a knowledge of basic accounting principles and procedures.
Proficiency with the Microsoft office applications (Word, Excel).
Strong organizational, analytical and communication skills, both oral and written.
Ability to effectively prioritize multiple projects to meet deadlines and produce high quality work in a fast-paced environment.
Ability to work effectively in a cross-functional team environment.
Ability to work independently and take ownership of projects.
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